From time to time, the marketing industry has grown tougher, and success is something that is hard to come by, which every marketer aims for. To differentiate and stand-out amongst their competitors in the rapidly changing world of marketing, marketers are learning project management skills to keep control of each project they undertake.
Project management and marketing
Effective Management has become a necessity for Marketing Professionals to run a business smoothly. These skills will help marketers reach their target audience which in turn will lead to increased profits and result in consistent success. They work closely with the marketing team to implement strategies, designs, and initiatives to manage work. The team is always welcomed to contribute ideas, and these ideas are implemented by the team lead to observe its potential.
Tasks of a Marketing, Project Manager
Their key responsibility is to oversee the use of various marketing techniques to promote the company. He/she is also assigned to the duties of handling a single product or the whole team of the company. The methods they incorporate include online campaigns, brochures, press release, and other editorial material which will help in promoting the brand and spread awareness.
7 best practices that Market Professionals incorporate in their day to day activities are –
1. Defining project requirements
Managing marketing campaigns is never considered as an easy task as it involves too many tangible aspects of the project. Firstly, he/she (project manager) has to be precise as to what the customer is expecting from the company’s marketing campaign. The simplest way to gain knowledge of the requirement is to think from the audience point of view. Secondly, they are required to choose the highest priority assignment strategically and should start defining its background. The important aspect to note is that every venture may need different requirements to help brainstorm ideas for the particular task; hence the list of requirements should be created based on;
a. Project Automation – The process is important to avoid overburdened manual work which will help in filtering out the productive and non-productive tasks.
b. Elimination – The elimination method will help in sorting out the less important work from the scheduled working list which will benefit from catering excess time to execute more plans.
c. Maintenance – The maintenance method will help the authorities to apply minimal time to long-term projects to ensure they provide maximum output.
2. High scope of communication
Effective communication should exist amongst team members to build a strong community and help the team feel confident while working on a particular task to outperform expectations. It is quite tough for people to get started if there is no scope for open discussions. Open communication is helpful to shape and define company goals. Managers are required to use the right tools to streamline internal communications. For example, ProofHub, Skype, and HipChat are the tools commonly used to help improving peer to peer communication to voice their messages on related topics.
3. Interlink marketing projects to marketing strategy
Team leads should develop marketing strategies to ensure that the products or services meet the customer needs. The key benefits of developing effective marketing strategies are to drive upsells, increase brand loyalty and generate new business. They will face situations where the team is mangled in the complexity of low impact projects and are likely to spend too much time which will ultimately kill the company’s marketing performance. To avoid such circumstances, they should link the marketing projects to marketing strategy to maintain agility and autonomy. The key element of successful marketing strategy is to help them to categorize potential customers into groups based on their needs. To accomplish this feat, the project manager has to set a marketing strategy, draw a marketing plan and evaluate the success of the strategy implemented.
4. Define marketing goals for project growth
Planning a marketing process can generate a lot of ideas that seem ideal for marketing a product or service. There are some basic marketing goals that a person in charge must concentrate on to tackle projects based on their impact, like – how to bring in more traffic, methods to generate more email subscribers, and techniques to increase customers. These aspects can be met when the venture manager defines the goals clearly to the team to allow them to focus on the projects that have a huge impact on the business.
5. Access resources and tackle projects
A manager should ensure that the resources allocated are sufficiently handled and executed. One should not take up the option of cutting down resources set up for future projects when a sudden change occurs in the ongoing project. The scope for flexibility should always be present to make sure that the project runs smoothly as planned and lastly, one also should consider the availability of resources before executing the task to accomplish quality standards when it comes to delivering objectives. Important aspects to look into before executing the venture are –
a. Create a checklist of prioritized objectives.
b. Assign projects carefully, along with the tools and budget required.
c. Resource allocation to create value for clients, employees, and agency.
d. Appoint task managers for Smart thinking and strategy.
6. Process Work Breakdown
When working on a big project, the momentum might be slightly fading away as the project progresses. Hence, the assigned manager has to break down projects into small tasks to manage the project in whole to avoid unnecessary obstacles. Tasks are to be classified into individual works that meet the desired deadlines. There are certain things to keep a note of when breaking down the projects and they are –
a. Getting insights as to who is doing what.
b. Listing downtime estimates of the tasks allotted
c. Generate a workflow calendar
7. Implementing collaboration tools
As advanced technology is gaining importance, the complexity in handling projects increases, making collaborative tools the need of the hour at workplaces to support virtual teams. Team members are to be pre-occupied at every stage of the project. To reduce the need for constant meetings, online collaboration tools are being used to share ideas and edit documents. Software like (ProofHub) will easily run multiple activities, manage volumes of data, track process delays and make documentation accessible to the right team members. Whether allocating project resources, updating tasks, or handling any of the dozens of small issues that will arise as you progress forward, the campaign needs to be kept organized and every detail tracked. That’s where project management does marketers a favor: everything stays within the system, automatically saved and organized.